Information Governance in the AI age
The National Archives of Australia has released its Check-up 2025 Whole-of-Government Summary Report. The report is based on the 2025 self-assessment responses of 175 Australian Government agencies and provides the final stocktake against the original timeframe of the Building trust in the public record policy, which has now been extended […]
Public Record Office Victoria has released PROS 26/01 Access Standard, replacing the previous PROS 19/06 Access Standard. The new Standard sets out the principles and requirements Victorian public offices must comply with to ensure records are accessible for the period they must be retained and that access is not restricted […]
The National Archives of Australia (NAA) has released new advice on information management risk to help agencies identify, assess and manage information-related risks as part of their broader information governance and risk management approach. The advice includes a supporting risk assessment tool that agencies can adapt to their own […]
The National Archives of Australia has extended the Building Trust in the Public Record policy until 31 December 2028, reinforcing the Australian Government’s commitment to accountable information governance, reliable recordkeeping and digital continuity. The policy applies to all digital and non-digital records, information and data created, collected, received or […]
Access M365 record-keeping guidance from key jurisdictions across Australia: National Archives of Australia – Managing records in Microsoft 365 | naa.gov.au Victoria PROV – Managing Records in Microsoft 365 | PROV New South Wales – Managing records in Microsoft 365 | NSW Government Queensland – Manage your public records and […]
The National Archives of Australia (NAA) released the Check-up 2024: Whole-of-Government Summary Report in July 2025. The survey reflects the state of information-management maturity across 169 Commonwealth agencies in 2024. The survey measures six maturity domains: governance and culture; creating information assets; metadata and interoperability; storing and preserving; appraising and disposing; and use/reuse […]
The latest Information Management Maturity Assessment Program (IMMAP) 2023–24 report, released by Public Record Office Victoria, offers a comprehensive biennial snapshot of maturity across major areas of information and data management in the Victorian public sector. While overall maturity remains at level 2 – ‘Aware’, with little change over the […]
The Australian National Audit Office (ANAO) published on 20 June 2025 the latest issue of its Insights: Audit Lessons on records management. Over the past five years, the majority of ANAO performance audit reports, including all 45 performance audit reports presented for tabling in the Parliament during 2023–24, have included findings on […]
Our recent Meetup discussion on Generative AI meeting transcription technologies highlighted significant governance challenges faced by organisations. The session explored how different platforms (Microsoft Teams, Google Meet and Zoom) handle consent notifications, transcript access controls, and data storage—revealing important variations that impact privacy, compliance, and information security. For organisations working […]
The Australian Information Commissioner released a report on 19 March 2025, examining Australian Government agencies’ use of messaging apps. The report sets out findings from a review of the policies and practices of 22 Australian Government agencies. Commissioner Tydd has made recommendations to help agencies better meet their recordkeeping, freedom […]
Social media and instant messages (IM) used as part of an agency’s business are official Government records. However, they generally cannot be safely managed in place and should be saved into an endorsed business system where they can be managed accountably. The National Archives of Australia has published guidance on managing the […]
The National Archives of Australia guidance on ‘Information Management for records created using AI technologies’ was published in January 2025 and covers: What are the types of AI technologies? What are the types of AI records? General principles Determining how long to keep AI generated records Managing records created […]
The National Archives of Australia’s Check-Up Report 2024 reveals improvement in five of the six information maturity areas: ‘creating information assets’, ‘storing, preserving, creating information assets’, ‘governance and culture’, ‘describing information assets (metadata)’, and ‘use, reuse and interoperability’. Concerningly, ‘appraising and disposing’ showed a slight decline (3.27 compared with 3.9 (out of […]
On 23 October 2024, Australia’s Digital Transformation Agency released a report into the Australian governments trial into generative AI. From 1 January 2024 to 30 June 2024, the DTA coordinated the Australian Government’s trials of a generative AI service. It made Microsoft 365 Copilot (formerly Copilot for Microsoft 365) available […]
On 8 August 2023, penalties for record-keeping failures of $549 million were ordered against 10 banks, broker-dealers and investments advisers in the U.S. The Commodity Futures Trading Commission (CFTC) ordered four banks to pay $260 million for record-keeping and supervision failures arising from the use of unapproved messaging systems including […]
The Australian Government has agreed or agreed in principle to all 20 recommendations made by the Functional and Efficiency Review of the National Archives of Australia(NAA) referred to as the Tune Review. While the Tune Review recommended a proposed Government Information Management Model (GIMM), where records management across government would […]
The rise of flexible working arrangements means that collaboration tools, such as videoconferencing and instant messaging tools, as well as cloud-based document creation and sharing services, are increasingly essential to facilitate collaboration. The Office of the Victorian Information Commissioner has provided guidance to assist organisations to consider their privacy obligations […]
Almost 300,000 records of Australian history including radio recordings of former prime minister John Curtin and a petition to King George V for Indigenous representation in Federal Parliament will be saved after a $67.7 million funding injection into the National Archives. The Tune Review, released in March this year said […]
The recently released Tune Report proposes a new integrated, whole of government model for information management and record keeping and for the storage, digitisation and preservation of government records across the Australian federal government. The model seeks to generate efficiencies across government sufficient to support the necessary investment in digital […]
This article aims to generate discussion about strategies to improve information security – in particular to support people in appropriately handling sensitive information (recognising the human factor as one of the main weaknesses in security programs); leveraging existing systems and frameworks to enhance interoperability; and encouraging knowledge sharing between IG […]
