MeetUp: Data Minimisation, Storage and Record-keeping: The M365 Showdown

Description

With SharePoint and Microsoft 365 at the centre of this clash, we’ll unpack how organisations can navigate competing priorities and what’s at stake when version control, lawful disposal, and retention schedules are misunderstood or misapplied.

Whether you’re in records, information governance, data, tech or legal—this conversation is for you.

Key Topics We’ll Cover:

• Storage vs. Retention: Why IT timelines (e.g. 1–7 years) often conflict with legal and regulatory requirements for long-term or permanent retention.
• Versions, Variants & Vexations: What constitutes a “version” in M365, when is it necessary to retain it, and when is it just noise?
• The M365 Myth: Why relying solely on Microsoft’s recordkeeping functionality can be problematic—especially in jurisdictions like Australia and New Zealand.
• Third-Party Tools vs. Built-in Tech: Making the business case for recordkeeping investments when “we already have M365” is the default answer.
• Who Decides What Stays or Goes?: Strategies for bridging the gap between IT, Records, Legal and Risk—especially when decisions about deletion or migration carry compliance risks.

Please note:

• As our MeetUps are interactive discussion forums, you will need to have your camera on.
• Our MeetUps are conducted under Chatham House Rules and are not recorded.

Event Details

Date: Wednesday, 17 Sept 2025

Time: 12 noon – 1 pm

Location: Teams Online

Facilitator: Dr Susan Bennett PhD, LLM(Hons), MBA, FGIA, FIP, CIPP/E, CIPT
Founder and Executive Director InfoGovANZ
Principal, Sibenco Legal & Advisory

Cost:  Free for InfoGovANZ Members

Enquiries: infogovanz@infogovanz.com