The Public Record Office of Victoria published on 4 March 2024 the Artificial Intelligence (AI) Technologies and Recordkeeping Policy. The Policy is designed to address transparency and accountability concerns in relation to AI implementation and use and to enable explainable AI use. This includes the production of full and accurate records/data, as well as the appropriate management of those records/data in accordance with PROV Recordkeeping Standards.
The policy is a companion to the Approval Processes Policy which covers decisions and actions relating to an approval process (including those conducted by machine learning and related technologies). Public offices should apply its terms in line with the PROV Value and Risk Policy and the Recordkeeping Standards to relevant recordkeeping decisions and practice.
An introduction to AI and an explanation of why it is important to capture records of AI technologies are available at PROV here, together with links to other useful resources with the Victorian Government and the Federal Government, such as the Policy for Responsible Use of AI in Government, and U.S. NIST resources AI RMF Playbook.
